Getting Started — Logging In
The portal is at portal.lilzoomers.com. You must use a @devitesse.com or @lilzoomers.com email to log in.
Two Login Methods
Team Roles & Permissions
Your role determines which modules you see and what actions you can take.
Current Team
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Portal Modules
The portal has — live modules organized into sections.
End-to-End Order Flow
How a single order flows through the entire system:
VIN Status Lifecycle
Assembly QC — 7 Stages
Each kart goes through 7 inspection stages. Every stage has a detailed checklist with pass/fail/N/A per item, photos, and inspector notes.
Inventory & Parts
The portal tracks — parts from the BOM. Two paths for getting parts into stock:
Full QC Path (recommended for high-value parts)
Quick Restock Path (for commodity parts)
Stock Deduction
Current Inventory Stats
Parts Ledger
The Parts Ledger answers: "What version of which part is in this specific VIN, which lot/batch did it come from, and what's been swapped since assembly?" Use it for warranty triage, recall scoping, and tracking field service swaps reported by distribution points.
What's tracked
- Lots — every batch of parts received from a supplier, with version, lot ID, supplier, qty, QC result, and current location (Denver or a distributor)
- Build manifest — at assembly time, the oldest current-version Denver lot for each part is auto-picked and stamped onto the unit_parts row, so every VIN has a permanent record of exactly which lot was installed
- Service swaps — when a part is replaced (in-house OR by a distributor in the field), the swap is logged with event_source so we know later where it physically happened
- Version history — append-only audit of when a part bumps from V2 → V3, who approved it, and why
The four workflows
Reverse lookup — the killer feature
Parts Ledger → "Reverse Lookup" → pick part + version + lot. Returns every VIN currently running that combination. Use it when a defective batch surfaces and you need to scope the affected karts in seconds.
Automatic Email Notifications
Customers receive branded emails from team@lilzoomers.com at these stages:
| Trigger | Email Subject |
|---|---|
| Unit enters production | "Your Lil Zoomers Kart is Now in Production!" |
| Unit shipped | "Your Lil Zoomers Kart Has Shipped!" + carrier + tracking # |
| Unit delivered | "Your Lil Zoomers Kart Has Been Delivered!" + warranty reminder |
Team members can also send manual updates via the "Send Update" button on any unit detail page.
Security
| Feature | Detail |
|---|---|
| Rate Limiting | 5 login attempts / 15 min; 200 API requests / 15 min |
| Account Lockout | 5 failed attempts per email = 15 min lockout |
| Session | 8-hour expiry, httpOnly cookies, HTTPS only |
| Audit Trail | Every login, data change, and deletion logged |
| File Uploads | Images + PDFs only, 10MB max, sanitized filenames |
| Data Retention | PII auto-stripped from orders older than 12 months |
Quick Reference — URLs
| Page | URL |
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